Record the conversation, then give the transcript to an agent

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The best description of what a feature should do is usually spoken. It comes out in a design conversation, or on a walk, or in ten minutes of thinking out loud with nobody listening. Then you sit down at a keyboard and type a thin, tidy version of it into a prompt, and most of the detail stays behind.

So skip the retyping. Record it, and let an agent read the whole thing.

A recording is not dictation

Dictation is a sentence you speak into a prompt. The Voice Recorder is for the long things. You record on your phone, it goes up to your Gateway on its own, and the transcript comes back on the phone and in the Cockpit. There is no time limit, and recording continues while you use the rest of the app.

It is built to not lose what you said

A recorder earns trust by what happens when things go wrong, so this is the part worth knowing.

• Nothing waits on a good connection. The recording is written to the phone in segments as it is captured, before any network work at all. Reload the page and it is still there.
• Stopping sends it. There is no Send step. If the upload is interrupted, the row says so, offers Retry, and delivery resumes on its own once the app is open and the connection is back. It picks up at the first segment the Gateway does not already hold.
• Two ticks, never one. Each row shows Uploaded and Transcribed separately, because a transcription that fails does not un-upload the audio.
• Keep the screen on. If the phone locks, the microphone is cut. The recording stops, saves what it had, and says on its row that it was cut short. Nothing recorded is lost, but nothing after that point was captured.

Three habits that make the transcript useful

• Say the names first. Open with the people, the repository and the project. You get a transcript you can search later, and within a minute you can see which words your dictionary is still missing.
• Pin the moments. The Notes while recording box keeps each line with the time you added it, so "the deadline moved" stays tied to the minute it was said.
• Teach it once. Recordings run through the same dictionary as dictation, so a term you fixed there is right here too.

Handing it to an agent

Open Voice Recorder in the Cockpit's left rail. Each recording is a card, and the Title, Subtitle and Summary are yours to edit, so a placeholder name can become what the recording was. Two buttons do the handover:

• Copy path copies the transcript's path on the Gateway, once it has been transcribed.
• Copy agent info copies the endpoint and directory an agent needs to work through these transcripts itself.

Then the prompt can be short: read this transcript, list every decision and open question, and turn the decisions into a plan. Your side of it was already done when you were talking.

One thing to remember: recordings are temporary. Save to vault is what keeps one permanently. Transcription is part of Pro, the same as dictation, with no key to supply. The whole recorder is described on Voice Recorder.